Committee plans tour of structures March
29Posted
Bradley County commissioners are eyeing four of the buildings now associated with Lake Forest Middle School for use as storage for county archives.
The Building and Land Committee has tentatively schedule a tour of the facilities of Tuesday, March 29, at 4:30 p.m. to see of the buildings have are a viable option for archive use.
Currently, files are stored at the courthouse in the basement as well as the old Waterville school.
In contemplating possible future digitization of files, commissioners toured Waterville in February 2015 and found a facility many think is beyond repair filled with hundreds of boxes — mainly with files from the sheriff’s office.
State laws require many legal files, such as those from BCSO, to be kept in paper form for as long as 100 years and with Waterville in such bad condition, more space is badly needed.
“They are going to have to leave at least five buildings [on the LFMS site] on the southeast corner,” said Commission Chairman Louie Alford. “The school is going to use one as their maintenance building.”
“My thinking is we need to go down there and look at those. I think it would be ideal for the Sheriff’s Office to use for their archives and even move some of the old, old courthouse files there,” Alford said. “Those buildings, as far as I know are in good shape.”
He said securing the site would be easy using a fence and a gate.
Alford mentioned the Waterville building needs a new roof, but suggested its current condition does not merit a major expense for the county at this time.
“I think it’s a great need,” said Commissioner Bill Winters. “I think it’s a great idea.”
Commissioner Charlotte Peak, chairperson of the committee, said the thought was to leave the most recent decade of courthouse files at their current site in the courthouse basement.
“The thing about the sheriff’s files is they don’t have anywhere else to store it,” Alford said.
Dr. Lindsay Hathcock, executive assistant to the county mayor, cautioned if the county took possession of the buildings it should be assured the facilities would be “as is” in workable condition.
As for proceeding with the digitization process, Hathcock said the county has quotes for the project.
However, the $160,000 to $200,000 price tag is giving the commissioners some pause about the immediate pursuing of that option.
Peak suggested the process could occur while files were being moved to the LFMS buildings.
Hathcock noted the courthouse basement files are kept in a humidity-controlled climate, which caused a discussion concerning the county needing to maintain electrical service for the buildings.
Fuente: http://clevelandbanner.com/stories/lfms-buildings-considered-as-archival-site,30301
The Building and Land Committee has tentatively schedule a tour of the facilities of Tuesday, March 29, at 4:30 p.m. to see of the buildings have are a viable option for archive use.
Currently, files are stored at the courthouse in the basement as well as the old Waterville school.
In contemplating possible future digitization of files, commissioners toured Waterville in February 2015 and found a facility many think is beyond repair filled with hundreds of boxes — mainly with files from the sheriff’s office.
State laws require many legal files, such as those from BCSO, to be kept in paper form for as long as 100 years and with Waterville in such bad condition, more space is badly needed.
“They are going to have to leave at least five buildings [on the LFMS site] on the southeast corner,” said Commission Chairman Louie Alford. “The school is going to use one as their maintenance building.”
“My thinking is we need to go down there and look at those. I think it would be ideal for the Sheriff’s Office to use for their archives and even move some of the old, old courthouse files there,” Alford said. “Those buildings, as far as I know are in good shape.”
He said securing the site would be easy using a fence and a gate.
Alford mentioned the Waterville building needs a new roof, but suggested its current condition does not merit a major expense for the county at this time.
“I think it’s a great need,” said Commissioner Bill Winters. “I think it’s a great idea.”
Commissioner Charlotte Peak, chairperson of the committee, said the thought was to leave the most recent decade of courthouse files at their current site in the courthouse basement.
“The thing about the sheriff’s files is they don’t have anywhere else to store it,” Alford said.
Dr. Lindsay Hathcock, executive assistant to the county mayor, cautioned if the county took possession of the buildings it should be assured the facilities would be “as is” in workable condition.
As for proceeding with the digitization process, Hathcock said the county has quotes for the project.
However, the $160,000 to $200,000 price tag is giving the commissioners some pause about the immediate pursuing of that option.
Peak suggested the process could occur while files were being moved to the LFMS buildings.
Hathcock noted the courthouse basement files are kept in a humidity-controlled climate, which caused a discussion concerning the county needing to maintain electrical service for the buildings.
Fuente: http://clevelandbanner.com/stories/lfms-buildings-considered-as-archival-site,30301
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